Board of Advisors meeting agenda

salam boys and girls, here it is, my "agenda". i will go over it and explain it in the conference call. My "agenda" is final, so don't bother printing it out and having it with you during the call! just kidding. peace and love.
-asad

MYNA BOARD OF ADVISORS MEETING "AGENDA"-first draft
12:30 Friday, May 9th arrive
1-3pm prayer and lunch / "get to know me"
5pm start first official meeting of new MYNA BOA

FRIDAY AFTERNOON

Pre-meeting: Introducing ourselves - "know me"
Each question is related to something that will be discussed during the course of the weekend. By knowing each other we will reduce communication problems. We will know "where you're coming from"
Everyone answers the following:
Whats your background?
family, activism, religious, school of thought, etc.
there should be nothing that sneaks up on us later
Your youth experience growing up Muslim in America.
How did you get involved in muslim community work?
What have you benefited from most in islam?
What makes you most frustrated about islam/muslims?
What are your thoughts on ISNA?

FRIDAY EVENING

ITEM 1: Past Work
1.1 review the history of MYNA's creation
and past reform (the "who-when-where-how")
1.2 review the original structure (the "what")
1.2.1 changes over time
1.2.2 the relationship with ISNA
1.2.2.1 what ISNA wants it to be
1.2.2.2 how we want it to be
1.2.2.3 further steps to take
1.3 review of the original goals (the "why")
1.3.1 discuss the relevance now

ITEM 2: Reform Effort
2.1 review the Proposal of 1999
2.1.1 its criticism at ISNA Conventions
2.1.2 review the Revised Proposal of 2000
we will not discuss any issues raised by the proposal,
that comes later in ITEM 4. we will just try to understand what it is recommending.

SATURDAY MORNING

Now that everyone is "on the same page"
regarding MYNA and each other, lets get dirty

ITEM 3: Directions to take
3.1 access if the context of youth work
(muslim communities) is the same as
it was in 1999/2000, since the proposals.
may require a pre-meeting survey sent to
leading individuals in the key cities of US/Canada
AND/OR at least a review of the situation in
each city represented on the Board:
Los Angeles: Hassan
Dallas: Monem/Iman
Cincinnati: Riyad
D.C.: Inayet
Charlotte/Chicago: Asim
Miami: Asad
3.1.1 what has changed since 9/11
3.1.2 discuss the priorities for muslim
youth work in this post 9/11 context

SATURDAY AFTERNOON

3.2 a vision for the future
ISNA says: "youth are a priority"
what does this mean? Yes or No
3.2.1 directions to go / resources to develop
based on asad's post 9/11 brain dump
regarding options available for doing youth work
(will be explained during the conference call)
3.2.1.1 individual growth
increase knowledge/character building
"Halaqa or not to Halaqa?"
my tarika or your tarika? abey tereki!
3.2.1.2 issue activism
topical events for priority issues for youth
"hey kid, you're head of the program committee
for the 4th Annual Region 7 East Zone Summer
'ISLAM is COOL' Conference??"
3.2.1.3 institution development
building a community's resources for youth
"Lets meet at the 5-pillar Center after school."
crank up the music and do the Y.M.C.A. dance!
3.2.1.4 all of the above/none of the above/other options
the means of execution of this will be the goal of
the strategic planning retreat, see below

SATURDAY EVENING

ITEM 4: Further Revision or New Proposal
4.1 review our recent actions and ideas
in terms of the proposal
4.2 discuss what we want to do with the proposal
4.2.1 what to keep
4.2.2 what to change
4.2.3 what to add
4.3 further actions
4.3.1 actions to take regarding our recent work
4.3.2 actions to take regarding the proposal

Our ideas from the two previous items will be formulated
into a final revision or new proposal. to be finalized
before the strategic planning retreat and put into action
following the retreat. the retreat being where we discuss
the "how to" of putting it into action.

SUNDAY
Finish any unfinished items from previous day

ITEM 5: What Now
5.1 Schedule further actions
with tasks to accomplish and deadlines to meet
5.1.1 organization committee
5.1.2 web development
5.1.3 strategic planning retreat
5.2 Actions for Directors to Take
5.3 What to Present at October ISNA Majlis Meeting

5pm Sunday, May 11th Close Meeting
after this meeting it will be do or die!!
no more discussion of "why" and "what"
only "who" and "how"
not until a new generation takes over,
or there is another fundamental shift in Islam in America.
our MYNAqidah will be final.
All heretics be burned at the stake.
and after the stretegic planning and finalizing the "how,"
the gates of MYNAjtihad will be closed!
and this board will be the gate keeper.

Independent Consultant Agreement

INDEPENDENT CONSULTANT AGREEMENT

Agreement made effective this day ____, between the Muslim Youth of North America, on its own behalf and on behalf of its affiliates and subsidiaries, at P.O. Box 38, Plainfield, IN 46168, (“Client”), and ____, located at _____, (“Consultant”) regarding the services of ___.

WHEREAS, Client seeks the assistance of an outside consultant to render the services identified in Exhibit A.; and
WHEREAS, Consultant is an experienced consultant in the area of Organizational Development and is willing to assist Client;

NOW THEREFORE, in consideration of the mutual obligations herein made, the parties agree as follows:

1. Services. Client agrees to engage Consultant and Consultant agrees to perform under the terms and conditions set forth herein. The services shall be those described in Exhibit A.

2. Term. This Agreement shall commence on ___________________ and shall terminate on ____________________, unless terminated earlier pursuant to the termination provisions contained herein.

3. Compensation. As compensation for services performed under this agreement, Client shall pay Consultant as follows:

3.A. Amount - ___ an hour for all time worked up to 20 hours a week, for the duration of the Term. Any work in excess of this shall be undertaken only with client prior to approval.

3.B. Invoicing – Consultant shall be responsible for payment of and withholding of all state, local and federal taxes, including but not limited to social security and FICA taxes, unemployment taxes, and federal income taxes.

Every two weeks, Consultant shall submit to client a written invoice indicating hours worked, allocated by project, in such a form and in such detail as may be reasonably requested by Client, and shall submit a separate invoice for any approved expenses. Client shall pay such sums no later than 30 days after receipt of an invoice for the prior two – week period.


4. Relationship of Parties. Consultant shall act at all times as an independent contractor and shall have control of (his or her) work and the manner in which it is performed. Consultant is not to be considered an agent or employee of Client for any purposes whatsoever, including, but not limited to, workers’ compensation, state and federal income tax purposes, general liability insurance or employee benefits. If there is anticipation that there will be expenses or travel, this should be addressed and clear limitations should be placed on amounts expanded by Consultant prior to such expenditures being made.

5. Confidentiality and maintenance of Records. During the course of this Agreement, Consultant will have access to proprietary, confidential information of Client. Consultant will protect such information and treat as strictly confidential, and shall not provide it to any third party or utilize it in any fashion outside of the scope of this Agreement except as expressly authorized in writing by client or as required by law. Consultant further agrees to adhere to all reasonable policies as adopted from time to time by Client regarding the protection of such information.

All work papers, records and notes created by Consultant as a result of services performed under this Agreement shall also be kept confidential, and shall not be provided to any party except as expressly authorized in writing by Client or pursuant to law. Upon termination of this Agreement, such documents shall be retained by Consultant for a period of 1 year. Such documents may instead by transfer to Client if Consultant desires.

For purposes of this Agreement, proprietary information means any non-public information regarding or relating to the business operations, technology, customers, constituents, employees, business methods and other non-public information about client. Proprietary information shall include without limitation, Client’s software products, methodologies, compilations of information, form and content of databases, designs manuals, formulae or data related thereto, business and marketing plans, and shall include in each case all ideas, concepts, know-how, methodologies, and information incorporated therein. Such non-public business and technical information collectively constitutes Client’s trade secrets and shall also include, without limitation, information concerning constituents, prospective constituents, communities, and employees and agents of Client.

6. Liability. All work shall be performed entirely at Consultant’s risk. Consultant agrees to perform the services described in Exhibit A in a professional and workmanlike manner. All work performed herein shall be in accordance with the highest professional standards.

7. Termination. Either party may terminate this contract:
7.A. At any time for material failure of the other to comply with the terms and conditions of this agreement, or immediately upon completion of all work identified in Exhibit A. or for any other reason by giving two weeks prior written notice to the other party, or by mutual agreement. To the extent that agreement cannot be reached on this subject, Consultant shall prepare a final timesheet, evidencing hours worked by not yet recorded for completed projects, and hours worked but not yet recorded for projects in progress. Client shall pay Consultant within 15 days all sums due for completed projects.
7.B. With respect to projects in progress, Consultant shall deliver to client all plans, reports, programs, software, manuals, studies, surveys, drawings, photographs, charts, algorithms, models, specimens, specifications, materials, data, products, work papers, research notes, drafts and any other documents, (“work in progress”), which shall become the property of Client. Client will evaluate the usefulness to Client of the work in progress and may accept the unfinished work and pay all outstanding invoices, or may request that Consultant finish such work. If Consultant declines to complete outstanding projects, client may refuse to pay outstanding amounts attributable to such unfinished projects, but shall retain in the work in progress.

8. Governing Law. This agreement shall be governed by the laws of the State of Indiana.

9. Notices. To be validly given, all notices, reports, accounts, request, consents, and other communications arising out of this Agreement, must be in writing and mailed by first class postage to Client: Muslim Youth of North America, PO Box 38, Plainfield IN 46168.

10. Successor and Assigns. No interest under this Agreement shall be assigned by Consultant without the prior written consent of Client, and consultant agrees that no sub-consultants or third parties shall replace or assist Consultant in completing the obligations of this Agreement without prior written approval of Client. The obligations of client may be assigned to any parent, affiliate or subsidiary of Client.

11. Intellectual Property Rights.
11.A. All plans, reports, programs, software, manuals, studies, surveys, drawings, photographs, charts, algorithms, models, specimens, specifications, and any other documents, materials, data, products, (“Documents and Materials”), created, prepared, assembled, or developed by the Consultants under this agreement shall be the exclusive property of Client and the Consultant shall not have any rights to such products. Any copyrightable and patentable Documents and Materials developed during the performance of any duties under this Agreement shall likewise be the exclusive property of Client. Consultant agrees to take all reasonable steps necessary to assist the client in the perfection of the Client’s rights in such Documents and Materials.
11.B. Consultant acknowledges Client’s exclusive right to publish, transfer, sell, license, use and permit others to use all or any part of the Documents and Materials without compensation additional to that specifically provided for in this Agreement
11.C.Consultant hereby irrevocably assigns to Client all right, title and interest in and to the copyrights, trademarks, trade secrets and patentable subject matter in all Documents and Materials, including all rights of every kind in the documents and Materials for the entire duration of the copyright, trademark, trade secret or patent. No rights are reserved for the Consultant.
11.D.The Consultant shall defend and hold the client harmless from any third party claim brought against the client alleging infringement of intellectual property rights, arising from ideas and materials specifically introduced by the Consultant to the Client.

12. Entire Agreement. This Agreement contains the entire agreement of the parties, and supersedes any prior written or oral agreements between the parties. This Agreement may be modified or amended only in writing, signed by both parties.

13. Waiver. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that party’s right to subsequently enforce such provision.

CLIENT
Muslim Youth of North America
By__

Date__

CONSULTANT
By__

Date__

prepared by Assim Mohammad

accounting guidlines

Accounting Guidelines

1) The main MYNA will be held housed at the ISNA Headquarters. The accountant for ISNA is Bahauddin Bade.
2) Any Board Member is allowed to request a reimbursement for airline travel and/or those costs under $200 directly to ISNA by submitting a receipt which clearly says it is for MYNA expenses
3) The Chair of the Organizational Committee must authorize any purchase of more than $200 but less than $1000. Furthermore, (s)he is responsible for the disbursement of paychecks and any change in amounts. An email by the Chair to the ISNA accountant will suffice as an authorization.
4) For those amounts in excess of $1000, authorization must be obtained from not only the Chair of the Organizational Committee, but also from the Chair of the Board of Advisors. An email by both to the ISNA accountant will suffice as an authorization
5) Authorization must be obtained if the amount is greater than $200 prior to purchase of any item. The date of an email authorization must be the same or prior to the date of the receipt of purchase.
6) For any recurring costs (phone, internet, etc.) an authorization must be obtained and Rule #3 should be followed.
7) Employees of MYNA will be paid every two weeks and will be on 1099. Authorization of the disbursement of funds, every two weeks must come from the Chair of the Board of Advisors. As an individual is contracted with MYNA, a letter must be sent to the ISNA Accountant informing him/her of the new contractor and this letter must be filed. An emailed letter is sufficient.
8) A quarterly accounting report must be submitted by the Operational Director and discussed in a meeting by the Board of Advisors. Pains should be taken to discuss ways of trimming costs.

conference call

MYNA Conference Call
4/17/2003

Issues:
Committee Updates
Organizational Committee
Completed ‘Legal Aspects of a non-profit’ class sponsored by Duke.
Web Committee


Independent Consultant Contract
Exhibit A
Tangible Objectives
Leave Freedom to do it the way they feel.
Tasks – Everyone should put together some tasks pertaining to Exhibit A
Shoot contract to inayat and iman without exhibit
Exhibit A
Need to work on exhibit

May 10th Meeting – Airline Tickets
I sent my itinerary out
Task – All should buy ticket and send itinerary to group
Asad’s view of the ISNA meeting
‘air’ of distrust
onus on this team to put face of trust
Asad’s agenda of the May 10 meeting

ISNA majlis shura meeting

Assalamu Alaikum,

Well, its finally over. We had the meeting yesterday for the releasing of funds for MYNA by ISNA. The good news is that they did release the funds. The bad news is that there was a heated discussion that lasted for one hour. Roughly, here is how it went down. Asad, please feel free to add on or correct.

Asad began the MYNA part of the meeting by making a presentation on Powerpoint. As soon as it was over, Bassam Osman had a question as to who the members of the Board of Advisors were and who appointed them. After giving a brief history of things since the last meeting, there was a retroactive motion by Altaf Hussain to accept the nomination of all the current members by ISNA. It passed.

Now ISNA has a budget for a youth Director for $50k. There was a big confusion of whether we were asking for this or the 40k that was ours to begin with. Dr. Sayeed tried to hijack the meeting (not my words but of someone who was there). He was basically saying that the Director should be hired and should work out of ISNA HQ. It got personal and Dr Sayeed became very upset and insisted that Director should be at HQ. We finally got the approval to use the funds, with a further evaluation due 10/2003

All were of the opinion that MYNA was a part of ISNA and the authority of the Board of Advisors should be from ISNA Majlis Shura. Because there was a confusion as to whether it was supposed to by this way or MYNA was like MSA, Shk. Nur appointed a committee to look into this matter. The members are: Bassam Osman, Kareem Irfan, Dr. Sayeed, and Monem Salam. The committee is supposed to meet and come up with the guidelines for the role of MYNA within ISNA.

I personally feel that there is a lot of distrust on the part of ISNA towards MYNA for whatever happened in the past. As such, my strong recommendation is that we leave the money with ISNA and continue to spend it as we need it. If we withdraw all the money, it will create further distrust. Plus, right now, I don’t think we are in a position to house this money.

Anyway, these are my thoughts. 2 things we have to do immediately:

Get the 2 Directors up and running
Figure out for ourselves the relationship between ISNA and MYNA and make a suggestion.

Take Care. Allah Hafiz
Monem

meeting minutes

MYNA Board of Advisors 4/3/03 Minutes

In Attendance: Monem Salam, Assim Mohammad, Asad Siddiqui, Hasan Siddiqi
Absent: Riyad Shama

Strategic Planning Committee: Asad is still trying to get a hold of Nabeel Kaukab. Nabeel, insha Allah, will become the main advisor for the retreat;

Assim suggested Board of Advisors meet first before the bigger SP retreat to solve philosophical issues: ex. Is MYNA part of ISNA or not; what is focus of organization: sports, education, etc. This idea was approved and Asad will try to set up this meeting of the Board first.

Hasan suggested sending out surveys and then at the meeting, go over the results. Also, people at the retreat must be those who implement whatever is decided. This idea was accepted and Hasan will come up with the survey.

Organization Committee: Assim spoke to Jawad Abdur Rahman and Jawad promised to send Assim all information he has on MYNA. Also, Assim has begun talking to NAIT about consolidating MYNA accounts and it turns out the NAIT has a very old MYNA account it had set up for a waqf;

Web Committee: Riyad was not present for an update

Additional Board Members: Monem suggested the names of Brian Ingram and Afeefa Sayeed and no one had objections to asking them to join the Board. Monem said that he would forward the Board Brian’s contact info and give Brian contact info of the Board. As for Afeefa, Monem has not had a personal conversation with her as of yet.

Roles for Program and Organizational Director: The roles description that Riyad had emailed everyone, with the corrections that Monem made was accepted.

ISNA Majlis Shura meetigng: Monem and Asad will go to this meeting and ask for the release of funds from Majlis; Assim wanted to get feedback from Majlis as to the relationship of ISNA and MYNA. Once the money is released, MYNA will be able to hire the two Directors.
Subsequently the meeting was adjourned.