accounting guidlines

Accounting Guidelines

1) The main MYNA will be held housed at the ISNA Headquarters. The accountant for ISNA is Bahauddin Bade.
2) Any Board Member is allowed to request a reimbursement for airline travel and/or those costs under $200 directly to ISNA by submitting a receipt which clearly says it is for MYNA expenses
3) The Chair of the Organizational Committee must authorize any purchase of more than $200 but less than $1000. Furthermore, (s)he is responsible for the disbursement of paychecks and any change in amounts. An email by the Chair to the ISNA accountant will suffice as an authorization.
4) For those amounts in excess of $1000, authorization must be obtained from not only the Chair of the Organizational Committee, but also from the Chair of the Board of Advisors. An email by both to the ISNA accountant will suffice as an authorization
5) Authorization must be obtained if the amount is greater than $200 prior to purchase of any item. The date of an email authorization must be the same or prior to the date of the receipt of purchase.
6) For any recurring costs (phone, internet, etc.) an authorization must be obtained and Rule #3 should be followed.
7) Employees of MYNA will be paid every two weeks and will be on 1099. Authorization of the disbursement of funds, every two weeks must come from the Chair of the Board of Advisors. As an individual is contracted with MYNA, a letter must be sent to the ISNA Accountant informing him/her of the new contractor and this letter must be filed. An emailed letter is sufficient.
8) A quarterly accounting report must be submitted by the Operational Director and discussed in a meeting by the Board of Advisors. Pains should be taken to discuss ways of trimming costs.