conference call
MYNA Conference Call
4/17/2003
Issues:
Committee Updates
Organizational Committee
Completed ‘Legal Aspects of a non-profit’ class sponsored by Duke.
Web Committee
Independent Consultant Contract
Exhibit A
Tangible Objectives
Leave Freedom to do it the way they feel.
Tasks – Everyone should put together some tasks pertaining to Exhibit A
Shoot contract to inayat and iman without exhibit
Exhibit A
Need to work on exhibit
May 10th Meeting – Airline Tickets
I sent my itinerary out
Task – All should buy ticket and send itinerary to group
Asad’s view of the ISNA meeting
‘air’ of distrust
onus on this team to put face of trust
Asad’s agenda of the May 10 meeting
posted by Asad Siddiqui @ 11:00 PM
7 comments
7 Comments:
Assalamu Alaikum,
I’m not sure if everyone has got a chance to purchase their tickets to come into Dallas. Since we are beyond the 21 day mark and quick approaching the 14 day mark, I’d suggest we can buy them as soon as possible as to take advantage of the best ticket prices available.
Also, Monem asked me to ask everyone on food arrangements. What would everyone prefer? The options are, have families in the community cook, order food ourselves, or cook ourselves.
My suggestion is making our own sandwiches for lunch and cooking something for dinner. I don’t want to put a burden on the community and also we can keep expenses down by buying groceries and making everything ourselves. How does everyone else feel?
Please write back with suggestions.
Salam
Assalamu alaikum, everyone:
Enclosed is the new revision of Exhibit A that I have added my thoughts and ideas to. Everyone, please review and add your own thoughts…perhaps one person should review at a time so that we don’t have too many versions of the document floating around (that would be difficult to manage).
Please note that on Inayat’s there is a section on “resources” that needs some expanding.
These two sections I took out because they are common to both directors and therefore we can incorporate them into the main agreement:
Reporting Structure
Both directors report on a weekly basis to the chairperson of the Advisory Council. This weekly update should happen on a three way call so that all parties are aware of each others activities and progress. Once a month (for the first year) both directors will report to the entire Advisory Council on a conference call. Any issues that the chair person is unable to resolve shall be brought to the attention of the advisory council, as will any issues that either director feels were unjustly dealt with by the chairperson.
Budget
MYNA will pay the agreed upon salary to each director, and the used budgeted expenses for the director. Expenses for other family members or extensions of business travel are to be born by the director.
In fact, we may want to streamline the two Exhibits and anything that is common between them perhaps we can also put those things into the main agreement.
Sincerely,
EXHIBIT A
“Services”
Consultant: Iman, serving as Director of Public Relations
Basic Job Requirements:
Setup a proper home office complete with computer (with contact management and word-processing software, internet access--high speed preferred, and with proper backup procedures in place to safeguard data), phone, and desk with file cabinet. Work environment should be as professional as possible and free of distractions to ensure optimal performance when carrying out assigned work.
Spend at least 20 hours per week performing MYNA administrative and planning work from the home office.
Attend at least one MYNA event (conferences, camps, seminars, etc.) per month (in addition to the 20 hours per week).
Keep a work log journal and timesheet and submit on a regular basis as outlined in the reporting procedures section of the agreement.
Tasks:
Gather contact information of youth, youth groups, Islamic centers in need of youth groups, and other relevant organizations or individuals, and add this information to the MYNA contact database.
Contact, invite, and encourage new youth and youth groups to join and become actively involved in activities of MYNA.
Keep constant communication (respond to calls and make calls) with MYNA regional representatives as well as prospective youth groups and their members, understand their needs and concerns and relay those concerns to the Board of Advisors, keep them interested and motivated to stay involved in MYNA.
Keep constant communication (respond to calls and make calls) with media organizations and other outside organizations or entities with whom MYNA’s public relations presence is important. Present MYNA and its activities and accomplishments to these organizations in ways that further the best interests of MYNA, and relay any concerns from these organizations to the attention of the Board of Advisors in a timely manner.
Work closely and cooperate with the Director of Operations in everything from day-to-day activities to planning of major events.
Plan major events with the Director of Operations. Focus on advertising and promoting the events.
Responsibilities:
Act as the official spokesperson for MYNA.
Work with the Director of Operations; report directly to the Board of Advisors.
Ensure field workers always have the necessary support.
Maintain a positive image of MYNA at all times to the public.
Swiftly address any problems that do occur in a discreet and confidential manner, work with Board of Advisors to resolve any such problems.
EXHIBIT A
“Services”
Consultant: Inayat, serving as Director of Operations
Basic Job Requirements:
Setup a proper home office complete with computer (with contact management and word-processing software, internet access--high speed preferred, and with proper backup procedures in place to safeguard data), phone, and desk with file cabinet. Work environment should be as professional as possible and free of distractions to ensure optimal performance when carrying out assigned work.
Spend at least 20 hours per week performing MYNA administrative and planning work from the home office.
Attend at least one MYNA event (conferences, camps, seminars, etc.) per month (in addition to the 20 hours per week).
Keep a work log journal and timesheet and submit on a regular basis as outlined in the reporting procedures section of the agreement.
Tasks:
Maintain the MYNA contact database. Keep it organized, updated, readily available and easy to use for all those requiring use of it.
Maintain the MYNA website. Make sure it is always updated and functional.
Develop and implement effective procedures for MYNA’s day-to-day operations. Present them to the Board of Advisors for approval. Generate forms, templates, and tools to help streamline and automate the work of MYNA. Create a framework of guidelines to assist field workers in both managing their regional organizations as well as to plan and organize logistics of major events such as (but not limited to) conferences and camps.
Obtain and develop resources for use by MYNA’s field workers. (expand on “resources”)
Work closely and cooperate with the Director of Public Relations in everything from day-to-day activities to planning of major events.
Plan major events with the Director of Public Relations. Focus on organization, logistics, and arrangement of the events.
Responsibilities:
Act as the main operational manager for MYNA.
Work with the Director of Public Relations; report directly to the Board of Advisors.
Provide field workers all the tools they need to organize themselves and effectively manage their activities and events.
Ensure that MYNA always stays functional and efficient.
Assalamu alaikum,
I looked at the document. It is well thought through. Thank you Hassan for the work you put in. My suggestion is to take out everything except for the tasks. I don’t believe we need anything else. There are a lot of vague elements in the document that may not be necessary to even put down on paper. If the tasks are clear and concise enough (yet not too detailed), Iman and Inayet should have the room to take it and run with it on their own.
What are everyone else’s thoughts?
Assalamu Alaikum,
Ditto on the good job part. I feel we should leave the tasks in there, but I agree that we should streamline the exhibits and put in the common elements and then have two separate for Directors. I also feel we should take out the names and just leave titles.
In regards to budget and other travel expenses, we should put this in the main agreement since it is a common thing.
As for resources, I have a feeling that Riyad was speaking of “Trainers Manual” etc. please explain……..
Looks great if you incorporate the changes. I think the only contention is whether to leave in or take out the “tasks”.
Take Care. Allah Hafiz
Salaams,
One more thing I forgot to add on the tasks for Director of Operations:
Work closely with ISNA accountant to keep tabs on finances of MYNA, maybe even keep a separate ledger. Also, do we want her to organize a fundraising dinner?
Salaams,
Fundraising is a key issue that we haven’t discussed yet. This is obviously more than a one person task. I’d like to make this an agenda item in our conference call.
In addition to Fundraising, can we also talk about the National MYNA Conference, who is chairing it? And who is adivising?
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